AP Invoice

An AP Invoice can be created in two ways:

• Click 'Create AP Invoice' menu tab
• Click 'Copy to AP Invoice' in the Purchase Order homepage

Create AP Invoice

Creditor – Select a Creditor.

Date – Current date (i.e. today’s date) is the default provided.                                                        

Creditor Doc No. – Enter the creditor’s invoice number.

Due Date – Enter the creditor’s invoice due date.

Acc to be Debited – Select the account you want to debit.

Description – The Account Name of the selected Acc to be Debited will be provided as a default Description. You may add-to, edit or overwrite the default Description.

Fund – Select fund (if applicable). The default provided is the primary/main fund.

Amount – Enter the amount.

Add Item – You may add items by clicking the ‘+ Add Item’ button.

Main Description – The default Main Description provided is a combination of the Descriptions of each item entered. You may add-to, edit or overwrite the default Main Description.

Cick ‘Save’ to save the AP Invoice.